Where the current tool falls short
- The quote is a list of priced lines: nothing links “100 mm finale” to a real item, a calibre or a batch in stock.
- Deposit at signature, balance after the show, retention by a public body: a show’s payment schedule fits poorly into a model built for hourly services.
- No notion of contract, firing plan or authority declaration: the invoice goes out, but the rest of the dossier lives elsewhere.
What PyroDesk changes
- The quote is built from your services and items; the invoice follows without retyping, deposit and balance included.
- Quote, contract and invoice share the same dossier as the firing plan and the declaration, viewable by the client on their portal.
- Built-in accounting tracks turnover per show and produces the accounting export your accountant asks for.
Generic invoicing software does one thing and does it properly: number, lay out, send, chase. For a pyrotechnician, though, the invoice is the last link in a chain that starts with a site survey, runs through a quote with calibres, a signed contract, a declaration to the authority, a firing plan and a stock withdrawal. When the tool only knows the last link, everything else happens on the side, and the client’s name, the services and the amounts get typed a second time.
The habits of the trade make it harder still. A local council pays by administrative mandate, sometimes weeks after the show; a private client pays a deposit at signature and the balance the day before; an event agency wants the invoice made out to its end client. Seasonal discounts, travel costs, re-invoiced subcontracting: each of these gets improvised with free-text lines in a tool that was never designed around a single show fired on a single date.
In PyroDesk the invoice is not a separate document but the final state of the dossier. The accepted quote becomes the contract, the contract signed on the portal triggers the deposit invoice, the show once fired triggers the balance. Amounts come from the chosen services and the items in the plan, VAT follows your settings, and built-in accounting consolidates everything per show and per month. Your accountant receives a structured export, not a folder of PDFs to reconcile.